Private Bachelorette Painting Party for Amber Helvie on Saturday, 6/24/17

Spring is in the Air (CH).jpg
Spring is in the Air (CH).jpg
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Private Bachelorette Painting Party for Amber Helvie on Saturday, 6/24/17


Date:  Saturday, June 24, 2017

Time:  4:00pm - 6:00PM

Location:  Hip Chicks do Wine (4510 SE 23rd Ave., Portland OR 97202) 

Number of Painting Participants:  10-15 participants 

Painting Selection:  Spring Time

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Event Details:

Your Private Painting Party for your sister’s Bachelorette Party is to be held on Saturday, June 24, at Hip Chicks do Wine (4510 SE 23rd Ave., Portland OR 97202) from 4:00pm – 6:00pm.  

Your private event will consist of one instructor providing all participants with fun-filled, step-by-step instructions on how to paint the featured image.  The main Instructor will be painting the image on their blank canvas while all participants will be painting on their canvases.  This will not only provide the participants with verbal guidance but visual guidance as well since each person will be able to see and mimic the instructor’s actions, if needed.  An Assisting Instructor will also be walking around to answer any questions that may arise, refill paint, and take photos of those priceless moments.  The price of your event includes the following:

  • All painting materials for up to fifteen (15) participants.  This includes 16x20 canvases, easels, paints, brushes, butcher’s paper to cover tables, aprons, and instructions.    
  • An Instructor who will be providing painting guidance to each participant.
  • An Assisting Instructor will be answering questions, refilling paint, and taking photos.
  • Butcher’s paper to cover all table top surfaces and canvas tarps to cover the floor.
  • The selection of one (1) image from Pop & Paint’s painting gallery to be used as your featured image of the event.  

The price quoted above excludes the following:  

  • Any food or beverage for the participants
  • Tables and chairs
  • Event space fee

Additional Notes:    

  1. Pop & Paint will set up approximately 1 hour before the event.  Break down should only take approximately 30 minutes.  
  2. Client/Location is providing all tables and chairs. 
    1. There should be enough space for participants to sit comfortably at each table with all painting supplies including a 16x20 canvas placed in landscape style.  
    2. So that each individual, their supplies, and snacks/drinks fit comfortably, it is recommended that no more than 4 painting participants sit at each 6’ rectangular table. (For 15 painting participants, 4 tables are recommended.  If different size tables are being used, please ask Pop & Paint for their recommendations for seating.)
    3. Layout of tables will of course depend on the room.
    4. One chair per painting participant.
    5. All participants should be facing towards the instructor.
    6. Painting Instructors should have enough room between tables to walk around and answer individual’s questions.  
    7. Unless tarps are needed to cover the floors, tables and chairs should already be assembled in the space where Pop & Paint will set up.  
  3. This painting event is scheduled to begin at 4:00pm.  Delays to the painting start time caused by the client will result in an hourly fee of $50.    
  4. The minimum headcount for this event is 10 participants and the maximum headcount for this event is 15 participants.
  5. If the headcount is over 10 participants (excluding bridge-to-be) the bride-to-be will paint for free!
  6. Wine orders should begin at 3:45pm so that painting can begin at 4:00pm.
  7. Location: Hip Chicks do Wine (4510 SE 23rd Ave., Portland OR 97202) Specific Room:  In the main space.
  8. Painting:  Spring Time
  9. Floor Type: Concrete
  10. Tarps Needed: No
  11. Pricing:
    1. Price:    $40/person for a group of between 10 – 15 participants  
    2. Travel Surcharge:    $0 (location inside of Portland)
    3. Pictures from Event:    Please Choose one or both options below: 
      1. Purchase a DVD of all edited photos for $30.
      2. Normally select photos from painting events will be added to Pop & Paint’s website & Facebook page.  By checking this box, I do not want images from this private event posted.
    4. Final Price:    
      1. $400 - $560 (between 10 – 15 participants + Bride-to-Be Without DVD)
      2. $430 - $590 (between 10 – 15 participants + Bride-to-Be With DVD) 

Liability Statement:  Pop & Paint will take reasonable care by advising all painting participants on the use of acrylic paint but is not responsible for any possible damage of clothing or property that may occur during the painting event.  The client takes full responsibility for the safety of their guests during their private painting event. 

Copyright statement: A DVD copy of all edited pictures taken during the event can be mailed to the client for a small fee listed above.  Pop & Paint owns the copyright to these images and reserves the right to use them for marketing purposes. 

Payment:  I understand that I am required to pay a deposit of $175 with the return of my signed agreement in order to officially reserve the date and time for my private event.  The remaining balance is due on or before one week prior to the event.  Both deposit and balance can be made online by credit card with a private link provided by the Owner of Pop & Paint.  If preferred payment is by check, please let the Owner of Pop & Paint know so she can provide you with our mailing address so that you may pay for the entire event in full.

Cancelation Policy:  If for any reason I have to cancel this event, all funds minus the deposit will be refunded.  (Please note that postponing and canceling an event are different.  If you should need to postpone your event to another date, please contact the owner of Pop & Paint immediately.)   

I have read and understood and accept the above liability statement and conditions of this agreement.  By signing this form, I verify that the event details listed above are correct and that I agree to pay the amount listed for this event.  Once I sign this and return this form, my event is officially on Pop & Paint’s calendar.