Fundraising Painting Party for Om Thrive at Hi-Wheel Fizzy Wine Co on Tuesday, 11/6/18 and 12/4/18

Roses & Hummingbird  (EC).JPG
Roses & Hummingbird  (EC).JPG

Fundraising Painting Party for Om Thrive at Hi-Wheel Fizzy Wine Co on Tuesday, 11/6/18 and 12/4/18

from 175.00

Dates:  Tuesday, November 6 and December 4, 2018

Time:  6:00 - 8:30 pm

Location:  Hi-Wheel Fizzy Wine Co (6719 NE 18th Ave, Portland, OR 97211)

Number of Painting Participants:  Twelve (12) at each event

Painting Selection:  Roses & Hummingbirds (November), TBD (December)

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Event Details:

Your Fundraising Painting Parties to raise money for the Non-Profit Organization, Om Thrive are to be held on Tuesday, November 6 and December 4, 2018 at Hi-Wheel Fizzy Wine Co (6719 NE 18th Ave., Portland OR 97211) from 6:00 – 8:30pm.

For these fundraising events, Pop & Paint will be collecting between $40-$50/person for the participation in the painting class. Of the $40-$50/person, Pop & Paint will retain $25/person and the remaining amount will be donated by Pop & Paint to the fundraising efforts of Om Thrive. Please note that for these events there is a minimum and maximum headcount of 12 people required for this event based on the size of the room and its layout.

Your fundraising events will consist of one instructor providing all participants with fun-filled, step-by-step instructions on how to paint the featured image. The instructor will be painting the image on their blank canvas while all participants will be painting on their canvases. This will not only provide the participants with verbal guidance but visual guidance as well since each person will be able to see and mimic the instructor’s actions, if needed. An Assisting Instructor will also be walking around to answer any questions that may arise, refill paint, and take photos to capture those priceless moments. The price of your event includes the following:

  • All painting materials for up to twelve (12) participants. This includes 16x20 canvases, table top easels, paints, brushes, butcher’s paper to cover tables, aprons, and step-by-step instructions by our local artists.

  • An Instructor who will be providing painting guidance to each participant.

  • An Assisting instructor who will be refilling paint, answering questions, and taking photos.

  • Butcher’s paper to cover all table top surfaces and canvas tarps to cover the floor.

  • A customized image developed from the specifications given for this event is to be used as the featured image at the painting event.

The price quoted above excludes the following:

  • Any food or beverage for the participants

  • Tables and chairs

  • Event space fee

Additional Notes:

  1. Pop & Paint will set up an hour before the event starts. Break down should only take approximately 30-45 minutes.

  2. Client/Venue is providing all tables and chairs. The location should be able to accommodate the following:

    1. There should be enough space for participants to sit comfortably at each table with all painting supplies including a 16x20 canvas placed in either landscape style.

    2. So that each individual, their supplies, and snacks/drinks fit comfortably, it is recommended that no more than 4 painting participants sit at each 6’ rectangular table. (If different size and shape of tables are being used, please ask Pop & Paint for their recommendations for seating.)

    3. Layout of tables will of course depend on the room.

    4. One chair per painting participant.

    5. All participants should be facing towards the instructor or at no more than a 90-degree angle.

    6. Painting Instructors should have enough room between tables to walk around and answer individual’s questions.

    7. Unless tarps are needed to cover the floors, tables and chairs should already be assembled in the space where Pop & Paint will set up.

  3. This painting event is scheduled to begin at 6:00pm. Delays to the painting start time (due to the client) will result in an hourly fee of $50.

  4. The minimum and maximum headcount for this event is 12 painting participants.

  5. Donation Amounts: Of the $40-$50/person, $25/person will be retained by Pop & Paint and the remaining amount will be donated by Pop & Paint to the Non-Profit Organization, Om Thrive.

  6. Tickets will be sold by both Pop & Paint as well as Om Thrive.

  7. Location: H-Wheel Fizzy Wine Co. (6719 NE 18th Ave., Portland OR 97211)

  8. Painting: November 6, 2018: Roses & Hummingbird, December 4, 2018: TBD

  9. Floor Type: Non-Porous

  10. Tarps Needed: No

  11. Pricing Per Event:

    1. Price: $40-$50/person (General and Benefactor tickets) ($25/person - retained by Pop & Paint and $15-$25/person - donated amount)

    2. Travel Surcharge: $0 (location is inside of Portland)

    3. Rental Chairs/Tables: $0 (none needed at this time)

    4. Event Space Fee: $0

    5. Final Price: $480 - $600, Approximate Donation Amount: $180 - $300

Liability Statement: Pop & Paint will take reasonable care by advising all painting participants on the use of acrylic paint but is not responsible for any possible damage of clothing or property that may occur during the painting event. The client takes full responsibility for the safety of their guests during their painting event.

Copyright statement: Pop & Paint owns the copyright to the photographs taken by Pop & Paint staff during your event and reserves the right to use them for marketing purposes.

Photographs from Event: Please select an option below. (Please note that if no option is selected then the photos will be posted online.)

  • Normally select edited photos from painting events will be added to Pop & Paint’s website & Facebook page. By checking this box, I want images from this private event posted.

  • By checking this box, I do NOT want images from this private event posted.

Payment: I understand that I am required to pay a deposit of $175 (or $300 for payment in full) with the return of my signed agreement in order to officially reserve the date and time for my November fundraising event. (Another deposit/payment in full will be required for the December fundraising event closer to that date.) Painting participants can sign up directly online through Pop & Paint’s website or through Eventbrite which has been set up by Om Thrive. Since both parties are receiving sign ups, they must communicate on a regular basis about the current headcount to ensure that no seats are oversold. Once the minimum headcount (12 participants) has been reached and funds have been distributed accordingly by both parties, the deposit will be returned. (Since both parties are receiving signups, the deposit may also be used towards Pop & Paint’s final payment.) This is to occur no later than one week following the event.

Cancelation Policy: If for any reason I have to cancel this event, all funds minus the deposit will be refunded. (Please note that postponing and canceling an event are different. If you should need to postpone your event to another date, please contact the owner of Pop & Paint immediately.)

I have read and understood and accept the above liability statement and conditions of this agreement. By signing this form, I verify that the event details listed above are correct and that I agree to pay the amount listed for this event. Once I sign and return this form, my event is officially on Pop & Paint’s calendar.