Private Fundraising Painting Event for Meagan English and Heather Anderson on Tuesday, 1/8/19 from 6:00 - 8:30pm

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Private Fundraising Painting Event for Meagan English and Heather Anderson on Tuesday, 1/8/19 from 6:00 - 8:30pm


Dates:  Tuesday, January 8, 2019

Time:  6:00 - 8:30 pm

Location:  Pizza Schmizza (851 SW 1st Ave, Canby, OR 97013)

Number of Painting Participants:  Minimum headcount is twenty (20) and maximum headcount is fifty (50)

Painting Selection:  Peeping Tom

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Event Details:

Your Fundraising Painting Party to raise money for a middle school London/Paris trip is to be held on Tuesday, January 8, 2019 at Pizza Schmizza (851 SW 1st Ave, Canby, OR 97013) from 6:00 – 8:30pm.

For this fundraising event, Pop & Paint will be collecting $45/person for the participation in the painting class. Of the $45/person, Pop & Paint will retain $25/person and the remaining amount will be donated by Pop & Paint to the fundraising efforts. Please note that there is a minimum headcount of 20 people required for this event and a maximum headcount of 50 people.

Your private event will consist of one instructor providing all participants with fun-filled, step-by-step instructions on how to paint the featured image. The instructor will be painting the image on their blank canvas while all participants will be painting on their canvases. This will not only provide the participants with verbal guidance but visual guidance as well since each person will be able to see and mimic the instructor’s actions, if needed. Assisting Instructor(s) will also be walking around to answer any questions that may arise, refill paint, and take photos to capture those priceless moments. The price of your event includes the following:

  • All painting materials for up to fifty (50) participants. This includes 16x20 canvases, table top easels, paints, brushes, butcher’s paper to cover tables, aprons, and step-by-step instructions by our local artists.

  • An instructor who will be providing painting guidance to each participant.

  • Assisting instructor(s) who will be refilling paint, answering questions, and taking photos.

  • Butcher’s paper to cover all table top surfaces and canvas tarps to cover the floor.

  • One image selected from our painting gallery is to be used as the featured image at the painting event.

The price quoted above excludes the following:

  • Any food or beverage for the participants

  • Tables and chairs

  • Event space fee

Additional Notes:

  1. Depending on the number of participants, Pop & Paint will set up approximately an hour before the event starts. Break down should only take approximately 30 minutes.

  2. Client/Venue is providing all tables and chairs. The location should be able to accommodate the following:

    1. There should be enough space for participants to sit comfortably at each table with all painting supplies including a 16x20 canvas placed in either portrait style.

    2. So that each individual, their supplies, and snacks/drinks fit comfortably, it is recommended that no more than 4 painting participants sit at each 6’ rectangular table. (If different size and shape of tables are being used, please ask Pop & Paint for their recommendations for seating.)

    3. Layout of tables will of course depend on the room.

    4. One chair per painting participant.

    5. All participants should be facing towards the instructor or at no more than a 90-degree angle.

    6. Painting Instructors should have enough room between tables to walk around and answer individual’s questions.

    7. Unless tarps are needed to cover the floors, tables and chairs should already be assembled in the space where Pop & Paint will set up.

  3. This painting event is scheduled to begin at 6:00pm. Delays to the painting start time (more than 10 – 15 minutes) caused by the client that result in the event running later than scheduled, will result in an hourly fee of $50.

  4. The minimum headcount for this event is 20 painting participants with a maximum headcount of 50 painting participants.

  5. Donation Amounts: Of the $45/person, $25/person will be retained by Pop & Paint and the remaining amount will be donated by Pop & Paint to (insert school name and address) _________________ ______________________________________________.

  6. Location: Pizza Schmizza, 851 SW 1st Ave, Canby, OR 97013, Specific Room: Dining Room

  7. Painting: Peeping Tom

  8. Floor Type: Non-Porous Material

  9. Tarps Needed: No

  10. Pricing:

    1. Price:

      1. $45/person (for between 20-50 people)

      2. $25/person (retained by Pop & Paint)

      3. $20/person (donated amount)

    2. Travel Surcharge: $0 (location is outside of Portland) – fee waived

    3. Rental Chairs/Tables: $0 (none needed at this time)

    4. Event Space Fee: $0

    5. Final Price: Cost of event: $900 - $2,250 (paid by participants), Approximate Donation Amount: $400 - $1,000

Liability Statement: Pop & Paint will take reasonable care by advising all painting participants on the use of acrylic paint but is not responsible for any possible damage of clothing or property that may occur during the painting event. The client takes full responsibility for the safety of their guests during their private painting event.

Copyright statement: Pop & Paint owns the copyright to the photographs taken during your event by Pop & Paint staff and reserves the right to use them for marketing purposes.

Photographs from Event: Please select an option below. (Please note that if no option is selected then the photos will be posted online.)

  • Normally select edited photos from painting events will be added to Pop & Paint’s website & Facebook page. By checking this box, I want images from this private event posted.

  • By checking this box, I do NOT want images from this private event posted.

Payment: I understand that I am required to pay a deposit of $250 with the return of my signed agreement in order to officially reserve the date and time for my private event. Painting participants can sign up directly online through private link on Pop & Paint’s website. Once the minimum headcount (20 participants) is received, my deposit will be refunded. Pop & Paint will donate the raised amount the week following the event.

Cancelation Policy: If for any reason I have to cancel this event, all funds minus the deposit will be refunded. (Please note that postponing and canceling an event are different. If you should need to postpone your event to another date, please contact the owner of Pop & Paint immediately.)

I have read and understood and accept the above liability statement and conditions of this agreement. By signing this form, I verify that the event details listed above are correct and that I agree to pay the amount listed for this event. Once I sign and return this form, my event is officially on Pop & Paint’s calendar.